Package S
Running & upkeep
€450 / month
- Hosting, backups, SSL, updates, monitoring
- Small changes done the same working day
- Yearly SEO/GEO check
For the offices of medical societies, associations and foundations
The web agency for medical societies and scientific associations
Website, member area, congress registration, newsletter: we look after websites and platforms for organisations without an IT department of their own – from planning through to day-to-day running.
In brief
In 30 seconds: what we build for medical societies.
What happens in the video
An animated film with music and no voice-over. The on-screen text is in German; in order, it shows:
- The Berlin Bird Studios logo assembling itself, above it “Berlin · seit 2014” (Berlin, since 2014).
- “Websites. Mitgliederbereiche. Kongresse. Newsletter.” (Websites. Member areas. Congresses. Newsletters.)
- Under the line “Alles, was Ihre Organisation braucht.” (Everything your organisation needs.) animated cards appear: a member area login, a members’ newsletter that has been delivered, a membership fee invoice as an XRechnung e-invoice, open registration for the annual conference and a board meeting running on video.
- “Die Webagentur für medizinische Fachgesellschaften.” (The web agency for medical societies.)
- “Gehostet in Deutschland. Ein fester Ansprechpartner. Websites, auf die Verlass ist.” (Hosted in Germany. One dedicated contact. Websites you can rely on.)
- Finally the logo and the address berlin-bird.com.
Does this sound familiar?
- Nobody has touched the website in years – and the person who last did can’t be reached.
- The abstract deadline is six weeks away, and congress registration is playing up.
- The newsletter has to go out today. The system has other ideas.
- The new board wants a member area – and the office is supposed to organise it.
- Member data lives in three spreadsheets and an old system nobody understands any more.
That isn’t your office’s fault. It looks like this almost everywhere that nobody is employed to look after the technology – and that is exactly the work we take off your hands.
Accessibility is a legal requirement
The BFSG has applied since June 2025 – does it apply to you?
Since 28 June 2025, the BFSG (Barrierefreiheitsstärkungsgesetz, Germany’s accessibility act) has been in force. It affects many associations and societies that sell memberships, congress tickets or registrations online – whether it affects yours depends on the size of your organisation and what you offer. We look at your case and put in place what’s missing: as part of a relaunch, or step by step while the site keeps running.
What we take care of
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Website & relaunch
From the society’s main website to the congress site – accessible under the BFSG, and built so your office can edit the text itself.
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Member area & administration
A protected area with all member data in one place – and members update their own address or bank details.
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Congress & event registration
Registration, abstract submission, deadlines, attendance certificates – all ready before registration opens.
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Newsletter
Our own system on German servers instead of Mailchimp and the like – GDPR-compliant, and no price jumps per subscriber.
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Invoices & e-invoicing
Membership fees and registration fees invoiced automatically – XRechnung and ZUGFeRD e-invoices included.
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Hosting, maintenance & security
Daily backups, security updates and monitoring – without you having to think about any of it.
Packages
Three packages. One fixed monthly price.
Every package includes hosting in Germany and one fixed contact person. Each larger package includes everything in the smaller one.
Package M
RecommendedEverything in S, plus members & newsletter
€750 / month
- Newsletter system (1,000 sends/month)
- Member area with self-service
- Online join form with SEPA direct debit mandate
- Membership invoices as XRechnung/ZUGFeRD
Package L
Everything in M, plus congress & meetings
€1,200 / month
- Congress registration and abstract submission
- Automatic attendance certificates
- Online meetings (e.g. board meetings) on our own meeting software, hosted in Germany
All prices net, plus statutory VAT. Projects such as a relaunch or setting up a member area: fixed-price offer within 48 hours.
We know your world
We know what an AWMF member society is, why an abstract deadline is not up for negotiation, and what membership administration has to cope with when the board changes every two years.
Our longest relationship in this field: since 2020 we have looked after the German Society for Allergology and Clinical Immunology (DGAKI) – without a break, through several changes of board. The people responsible on the society’s side have changed in that time; the website, member area, newsletter system and event platforms kept running as before. That is what we mean by continuity. We also work for foundations, research institutions and companies in biotech and the life sciences.
How switching to us works
What worries people most is not the new website but getting there. So the process is deliberately unremarkable:
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Taking stock
We look at what’s there: website, domains, mailboxes, contracts, old systems.
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Handover
We arrange the handover directly with your current provider – your office doesn’t have to negotiate with anyone.
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Migration
We move content, member data and old systems across in an orderly way. Nothing gets lost, nothing gets left behind.
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Go-live
The switch happens in the background – website and email stay available throughout.
Small requests: done the same working day
A new board member on the website, an updated statutes PDF, a date on the home page: we deal with requests like these on the same working day. Not as an exception when it happens to suit us, but as part of our support at a fixed monthly price.
Small changes like these are included in the monthly price. Larger pieces of work and ongoing development are billed by time spent – every item listed separately and clearly on the invoice. And nobody in your office has to chase us three times.
To forward to your board
Costs and terms at a glance
- Support at a fixed monthly price: from €450 a month
- Package S: hosting, security updates, backups and monitoring – plus small changes on the same working day, included in the monthly price. Member area, newsletter and congress registration come with packages M and L.
- Further development billed by time spent
- Larger changes and ongoing development are billed by time spent – every item listed separately and clearly on the invoice.
- Projects at a fixed price
- Relaunch, member area or congress registration: you receive a fixed-price offer within 48 hours – the price is settled before you commit.
- Your contact: Jannis Bolecke
- Owner of Berlin Bird Studios. He looks after this sector personally – no ticket system, no changing project managers.
- Continuity through changes of board
- Berlin Bird Studios has existed since 2014, and we have worked with medical societies since 2020. Everything we build and run is documented so that it stays understandable for your organisation – whoever happens to be in charge, on your side or ours.
- Your data stays in Germany
- Servers in German data centres only, GDPR-compliant – which matters for member data and for your accountability to your members.
Jannis Bolecke
Owner · your contact for medical societies and associations
All prices plus statutory VAT.
Forward this section by emailA short conversation is enough
Tell us in 20 minutes where things are stuck – we’ll tell you honestly what makes sense and what doesn’t. No endless forms, no sales pitch.
You speak directly with Jannis Bolecke.